Edmonds School District No. 15
Lynnwood, WA 98036-5789
9400-R1 - GUIDELINES FOR DONATION, USE AND ULTIMATE DISPOSAL OF GIFT ITEMS
Adopted
12/6/83
Revised
7/19/88
1. Installation and Maintenance
If the district cannot afford to install or maintain donated equipment,
the donating individual or organization may agree in writing to pay for
installation and/or maintenance, subject to district acceptance.
2. Exceptions for parent-Organization equipment and award
Equipment such as gravel, carnival booths, or button makers, which are
used by a parent organization to conduct its business or assist in Fund-raising
activities may be kept at the school and disposed of as the organization
sees fit in accordance with its own legal status and purpose.
3. Use of Donated Items Outside the School Building
When the building administrator determines it would be beneficial to the
instructional program of the school, staff or volunteers may be allowed
to take donated items out of the building on the same basis as district-purchased
items.
4. Reassignment of Donated Items for Reasons Other Than Closure or
Conversion of the School
If situations other than closure or conversion of the school seem to indicate
that domated items could be most effectively used in another school (e.g.,
a teacher who is the sole used of the item(s) is transferred to another
school in the district), either the building administrator or president
of the donating parent organization may call a meeting to determine whether
the item should be temporarily or permanently assigned to another building.
The reassignment of donated items will be processed as outlined in regulation
9400-R2.
5. Sale or Trade-in of Surplus Items
Donated items will be designated as surplus on the same basis as district-purchased
items. However, when a parent organization donation is due to be designated
as surplus, the building administrator will notify the president of that
organization to arrange for a meeting to discuss the use of any funds
or trade value accruing from those items. The district will credit all
funds from the sale of donated items to the building budget of the school
where they were last assigned. Items purchased by such funds will not
be listed on the donated equipment list unless at least half of the cost
is paid from newly donated funds.