Edmonds School District No. 15
Lynnwood, WA 98036-5789
3515-R1 - PROCEDURE FOR USE OF DISTRICT CELLULAR PHONES
Adopted:
9/23/03
Authorization to issue District cellular phone:
1. School/program determines the need for a district cellular phone. This need must be based upon one or more of the following conditions:
a. Employee works on a regular basis away from workstation telephone service.
b. It has been determined that cellular telephone service is the most cost-effective means of business-related communications for the employee.
c. Cellular telephone service is necessary for this employee to ensure student safety.
d. A school/program needs a cellular telephone that can be checked out to various employees for temporary business needs (see items a-c above).2. Written approval at the Assistant Superintendent/Executive Director level is obtained, on the District Cellular Phone Account Authorization form.
3. Written budget authorization by the appropriate administrator is obtained, on the District Cellular Phone Account Authorization form.
4. Written assurance from the employee is obtained, on the District Cellular Phone Account Authorization form, that personal and non-business calls will be reimbursed as described below.
5. A completed District Cellular Phone Account Authorization form is returned to the Technology Department.
6. The school/program works with the District's designee to determine the most appropriate equipment and the most cost-effective calling plan for the anticipated use for the stated need.
7. The cellular equipment and service is added to the district's cellular telephone account. Equipment costs are charged to the same account paying the cellular phone charges. Equipment may only be ordered with district cellular telephone service.
8. The District's designee notifies the Accounts Payable department of changes to the district's cellular telephone account.
Reimbursement Procedures and Limitations for Personal Calls on District Cell Phone:
1. Upon receipt of the monthly statement, employee will identify and reimburse the District for all personal calls made on a District cell phone.
2. Each minute of personal calls will be reimbursed to the District at a rate published by the Business Services Department.
3. Payment from the employee will be sent to the Technology Department within 20 business days of receiving the statement.
4. Access to a district cell phone will be restricted for employees with two or more outstanding monthly statements.
5. Access to a district cell phone will be eliminated if minutes of personal calls exceed 25% of the total minutes used on a quarterly basis.