Edmonds School District No. 15
Lynnwood, WA 98036-5789
3310-R1 - PROCEDURES FOR CONTRACTING FOR SERVICES
Adopted
2/7/77
Revised
9/4/79
2/19/80
6/18/85
STEP 1. PRIOR APPROVAL
a. Prior to the performance of service Form B-40 (contract for Goods and/or Services) must be filled out by initiator listing name, address, and tax number of individual or organization, costs to be paid, services to be rendered, and how to be funded, and budget code to be charged.
b. All copies of the form must be sent to the appropriate cabinet-level administrator for approval of the activity. If not approved, the cabinet-level administrator will return all copies to initiator.
c. If approved by the cabinet-level administrator, the form is forwarded to the director of business services, or designee, for verification of district policy, procedures, legal requirements, and funding.
d. After all of the above is approved, all copies are returned to initiator who can then proceed with the contracted action.
STEP 2. ACCEPTANCE OF CONTRACT
a. After prior approval has been obtained, the initiator must obtain signature of contracted individual or organization before service is performed.
STEP 3. PAYMENT
a. After service or delivery is completed, the contracted party will submit a signed invoice or district claim voucher showing all charges to the business services division accounts payable department. If contract requires several payments, a voucher may be submitted each time. Only one B-40 with the total charge is needed.