Edmonds School District No. 15
Lynnwood, WA 98036-5789
1470 - BOARD MEETING MINUTES
Adopted
2/3/75
Revised
6/18/85
12/2/85
9/8/93
It is the policy of Edmonds School District that the superintendent acting as secretary of the Board of Directors shall keep, or cause to be kept by a competent clerk, complete records of the actions taken at all meetings of the Board. The minutes shall be kept in the official minutes book and shall be a complete record of such actions including motions and resolutions in full. It shall be the responsibility of the superintendent to ensure that all minutes of Board meetings are properly recorded, adequately organized in accessible form, and permanently stored. (Microfilm may be used to store such minutes.)
Copies of Board meeting minutes shall be sent to the members of the Board prior to the meeting at which they are to be approved. Corrections in the minutes may be made at the meeting at which they are approved. The official copy of minutes of all Board meetings shall be signed by the president and secretary of the Board. The official minutes of the Board shall be kept in the administrative offices of the district and shall be made available to any citizen for the purpose of examination during regular office hours.
The record of any executive session shall be kept in a separate official minutes book and shall be available only to members of the Board, the superintendent, and other such parties with a direct interest as authorized by the superintendent.
The official records of the Board including minutes of all meetings, and other supporting materials shall be preserved in safe storage. The retention periods for these materials shall be in accordance with statute and state regulations.