How You Can Help

It takes the support of our entire community to make this Foundation a success. Parents, Teachers and Staff partner to create the fundraising auction and to develop grant proposals that improve the educational experience in the classrooms. Students create beautiful objects d’ art for the auction. Local merchants support the event with their very generous donations.

The board and auction committees are made up entirely of volunteers maximizing the funds going to classroom projects.

The STARS Foundation Board of Directors for 2003-2004:

President	Carol Clute
Treasurer	Lisa Petschl
Primary Staff Member	Sarah Bell
Primary Parent Member	Teresa Simanton
Intermediate Staff Member	Karyn Heinekin
Intermediate Parent Member	Lindsay Donaldson
Community Representative/ Secretary	Carol Wilkinson

Many volunteers are needed for this year’s auction. If you can help, contact Teresa Simanton or Carol Clute.

Auction Chair – Teresa Simanton

Oversees the entire planning and execution. Establishes budget, ticket price, goals, and schedule for all activities.

Procurement Chair

Organizes the efforts to gain donations from merchants, parents, staff and families. Catalogs, values, and stores donations, creates bundled packages, and allocates items to silent and live auctions. Works closely with catalog and advertising teams. Coordinates thank you letters and postcards for donors.

Procurement

Interact with local businesses to seek donations for the auction. Mail letters, make phone calls and personally visit local businesses. Solicit Edmonds Elementary families for possible donations.

Invitations

Design and create invitations and response cards incorporating the auction theme. Arrange printing, labels, bulk mailing and establish deadlines.

Decorations

Create and produce decorations that coordinate with the theme of the auction. Set up any decorations on the day of the auction.

Facilities

Book facility and catering for auction night. Determine menu and room layout. Coordinate music, sound system, and auctioneer. Arrange licenses and insurance. Acquires beverages for the auction event and sets beverage ticket price.

Advertising and PR

Creates innovative advertising campaign targeted to maximize patron attendance at the auction. Writes and submits Orca News announcements, press releases, and PTA communication.

Catalog

Compose and layout catalog. Creatively describe live and silent items and bundled packages, menu, acknowledgements, and auction rules. Coordinate cover with invitations. Print, assemble and distribute catalogs.

Packaging

Work with procurement to creatively assemble bundled “Gift Baskets” and packages. Create poster boards depicting certificates and other auction items not represented at the auction, e.g. trips, services, etc.

Check Out

Work with Treasurer to facilitate patron reception and checkout on auction night. This includes charge card transactions, and express checkout.

Student Projects

Work with students and teachers to create original art, decorative items and one-of-a-kind pieces for the auction.

Dessert Frenzy

Approach restaurants and bakeries for donations of 10-12 specialty desserts available for auction at the event. Accompany each dessert with a set of plates and forks. Pick up and deliver desserts to the facility.

Pick-up

Volunteers are needed to pick up donations from donors, store and or arrange storage, and transport to the auction site.

Set-up

Volunteers are needed to set out items and displays and match bid sheets to each item. In addition, technical assistance is needed to set up computers and peripherals for reception and checkout.

Clean-up

Responsible for clean up of decorations, and removal of all auction materials immediately following the conclusion of the auction.

Auction Night Volunteers

During the auction, volunteers are needed as spotters, runners; coordinating items for pick-up and for drink and raffle ticket sales.